Preferred Suppliers Annual Meeting Registration

18th Annual Meeting & Conference

JW Marriott Starr Pass Tucson May 8 – 11, 2017

Supplier On-Line Registration Instructions
Please complete your company's sponsorship selection and registration by February 15th, with payment due by Tuesday, February 28, 2017.
You must click the Click To Complete Registration button on the bottom of the page when you are finished to send your registration to Sphere 1. We will send you an automatic email confirmation. If you do not receive an email confirmation after sending in your form then you are NOT registered. If you have any questions or do not receive your confirmation, please call Barb Drochak at 702-629-6468 or email Barb at bdrochak@sphere1.coop .

 

The Tabletop Appointment selection process will be a separate email to the main contact at a later date. This on-line registration is for meeting sponsorship selection and registering attendees.

The PDF Meeting Packet is available online here. This contains additional details about the Annual Meeting.

Hotel accommodation link is located on the Sphere 1 website home page and after you click the complete registration button at the bottom of this page.

Supplier Schedule of Events
Monday, May 8th
  • Optional Golf Tournament (all welcome): The Starr Pass Golf Club
    8:00am shotgun start
Tuesday, May 9th
  • Opening Party (all attendees): 6:00pm – 8:00pm
Wednesday, May 10th
  • Supplier Meeting (Suppliers only): 8:00am – 9:15am
  • Supplier & Member Pre-Scheduled Tabletop Meetings (all attendees): 9:30am – 2:50pm
  • Supplier & Member Networking Room (all attendees): 9:30am – 2:50pm
  • Cocktail Party (all attendees): 6:00pm–7:00pm
  • Awards Dinner (all attendees): 7:00pm – 9:00pm
Thursday, May 11th
  • Supplier & Member Pre-Scheduled Tabletop Meetings (all attendees): 8:15am – 1:00pm
  • Supplier & Member Networking Room (all attendees): 8:15am – 1:00pm
  • Ballroom will be available for individual scheduled meetings on your own till 4:00pm
  • Evening open for Members/Suppliers to network on your own
  • Suppliers not staying over Thursday evening should schedule their airport departure after 4:00pm
Meeting Registration Information
Company name: *
First name: Last name: *
Address: *
City: * State:   Postal code: *
Business phone: *
Mobile phone: *
Email address: *
(*) indicates a required field

Are you making the Sponsorship Level Selection for your company with this registration?  

Please remember every Preferred Supplier is required to select a meeting sponsorship level.

Meeting Attendees

Please indicate the way you would like your name to be listed in the meeting brochure and on your name badge.

If you are not registering all the attendees from your company, please have them go to www.sphere1.coop to register before February 28, 2017.

Sponsorship includes two (2) company attendees.

A fee of $295 per person (beyond the two included) is for advanced registration and valid until February 28th. After February 28th name badge changes and on-site registration is $345 per person.

Registration includes:

  • Food and Beverage for all Sphere 1 events
  • Name Badge with Sponsorship Level recognition
  • Spouses are welcome at no charge

Registration fees will be summarized on the registration confirmation email along with payment instructions.

Attendee Name Spouse Name
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Number of Attendees

Please indicate the number of all attendees for the following functions:

Opening Party on Tuesday, May 9 (include spouses if attending):
Preferred Supplier Meeting on Wednesday, May 10:
Tabletop Session on Wednesday, May 10:
Cocktail Party & Awards Dinner on Wednesday, May 10 (include spouses if attending):
Tabletop Session on Thursday, May 11:
Important Preferred Supplier Information for the Tabletop Meetings

Please feel free to bring product samples and brochures to your Tabletop for distribution during the meeting.

Note that Product Samples should be specific to your Core Product Category. Please let us know if you have any questions regarding Core Category designation for your company.

Note that Tabletop samples should not be over 12" in height as this will obstruct the overall meeting room view.

Electricity at the Tabletop is not available.

Meeting Sponsorship (REQUIRED)
Please make a selection below to indicate your Sponsorship Level.  Each Preferred Supplier is required to select a Sponsorship Level.

All sponsorship levels include one designated meeting table with signage, showcased in meeting brochure with corresponding sponsorship level, badge recognition, and food & beverage for Sphere 1 events. Newsletter Ad space and additional sponsorship benefits are outlined per level as follows:
Choose Your Sponsorship Sponsorship Level Details

 

Diamond Level: $8500
Includes two (2) company attendees, 24 pre-scheduled member appointments, priority appointment table placement in the conference hall, recognition in Dinner Program, Vendor Spotlight Ad space in three of our four (quarterly) Sphere 1 Newsletter issues, and two 8-1/2 x 11 promotional inserts.

Surface Graphics (large stick-on) with Supplier Logo

  • Two locations included with Diamond Sponsorship
  • Placed at various areas throughout the meeting

Platinum Level: $7000
Includes two (2) company attendees, 24 pre-scheduled member appointments, premium appointment table placement in the conference hall, recognition in Awards Dinner Program, Vendor Spotlight Ad space in three of our four (quarterly) Sphere 1 Newsletter issues, and one 8-1/2 x 11 promotional insert.

Additional tables are $1,500 each. Additional tables are based on table appointment demand, and available only to Diamond & Platinum Sponsors Only.

Gold Level: $5500
Includes two (2) company attendees, 24 pre-scheduled member appointments, preferred appointment table placement in the conference hall, Vendor Spotlight Ad space in two of our four (quarterly) Sphere 1 Newsletters, and one 8-1/2 x 11 promotional insert.

Silver Level: $4500
Includes two (2) company attendees, 24 pre-scheduled member appointments, select appointment table placement in the conference hall, Ad space in two of our four (quarterly) Sphere 1 Newsletters.

Bronze Level: $3500
Includes two (2) company attendees, 24 pre-scheduled member appointments, appointment table in the conference hall, Ad space in one of our four (quarterly) Sphere 1 Newsletters.

Networking Room: $3000
Includes two (2) company attendees, Vendor Spotlight Ad space in one of our four (quarterly) Sphere 1 Newsletters.

  • Diamond, Platinum, Gold, and Silver Level Sponsors are eligible to purchase additional advertising or insert space at a special rate of $500 each in the Sphere 1 Newsletter.
  • Newsletters start May 2017 to April 2018
Meeting Sponsorship fees will be summarized on the registration confirmation email along with payment instructions.
Golf Registration (OPTIONAL)

The Sphere 1 Golf Outing will take place at The Starr Pass Golf Club

Starr Pass Golf Club features world-class golf. Our signature golf club provides a picturesque backdrop in the Tucson desert, in addition to three, nine-hole championship golf courses, each of which offers its own unique Arnold Palmer design.

Golf Fee of $235.00 includes: Shuttle, Green Fee, Cart, Range Balls and Buffet Awards Luncheon

Important Golf Information: Proper golf attire is required - no jeans, collared shirts required and no-metal spikes. Golf payment must be paid in advance by February 28, 2017  to participate. If your payment is not received you will not be signed up for the event. If you must cancel, golf fees are non-refundable after April 4, 2017.

Golf Tournament / Scramble (All Welcome)
Monday, May 8, 8:00AM - 2:00PM Shotgun Start
Cost: $235.00 each
Club Rental: $70.00 each
Golfer Name Handicap Club Rental
(choose type if needed)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Golf fees will be summarized on the registration confirmation email along with payment instructions.
Golf Tournament Sponsorship (OPTIONAL)

To accommodate many requests to increase both the value of the golf outing and awards, we will be accepting Hole Sponsors. Please consider your company's participation and select the level of your choice (sponsorship is optional):

Choose Sponsorship Level Sponsorship Level Details

 

Eagle Hole Sponsor: $300

  • Tee Box Signage
  • Pro Shop Signage
  • Co-Sponsor Food & Beverage Cart
  • Awards Dinner Signage

Birdie Sponsor: $250

  • Pro Shop Signage
  • Co-Sponsor Beverage Cart
  • Awards Dinner Signage
Airport

Tucson International Airport (TUS) - Tucson, AZ

Resort is approximately 13 miles from the Airport.

Transportation

Starr Transportation: 520-544-7895 - Group Code: SPHERE
Approximately $45 one-way or $75 round trip per person - No Stops

AZ Stagecoach: 520-889-1000 - Group Code: SPHERE
Approximately $22 one-way or $40 round trip per person - Multi-Stops

Taxi Service: Approximately $45 one way

Rental Car: Prices vary from company to company

Parking: Valet - $20 / Self - $10

(Transportation costs are subject to change.)

If you are not planning on staying over Thursday evening for networking, airport departures should be scheduled after 4:00PM on Thursday, May 11th.

Sphere 1 Registration & Information Desk
Sphere 1 Registration & Information Desk
Located in the Arizona Ballroom Area
Monday, May 8th 7:00am - 6:00pm
Tuesday, May 9th 6:00am - 7:00pm
Wednesday, May 10th 7:00am - 3:30pm
Thursday, May 11th 7:00am - 1:00pm

Name badge & meeting brochure will be available upon arrival at the Sphere 1 Registration Desk.
Conference Attire
Meetings: Business Casual
Evenings: Tuesday: Casual Wednesday: Dinner attire (coat & tie optional)
Golf: Proper golf attire required: No jeans, collared shirts required and no metal spikes.
Spa Appointments

To make an appointment call 520-791-6117 or visit the Salon at JW Marriott Starr Pass Tucson Resort website (click here).

We suggest that you call early to make your spa appointments.

Questions or Comments

Hotel Accommodations - JW Marriott Starr Pass Tucson
Hotel reservations are to be made directly with JW Marriott Starr Pass Tucson. Click here  for the group room rate of $239.00 per night, plus tax per night. Or call 877-622-3140; identify yourself as a Sphere 1 attendee.

Deadline to make hotel reservations is Friday, March 31, 2017
After Friday, March 31 if any rooms are available the rate may be higher.

IMPORTANT:  The block of reserved rooms may be gone before the above deadline so make your reservations NOW!

If you have any questions, please call Barb Drochak at 702-629-6468 or email bdrochak@sphere1.coop .


Please make sure all attendees have hotel reservations!




Click the Complete Registration button below to send your meeting registration to Sphere 1.
If you do not click Complete Registration, your registration will NOT be sent. You should also receive a confirmation by email after submitting your registration.


If you click on the button above and are not redirected to the confirmation page, please make sure your registration is complete and all required information has been provided.