Preferred Suppliers Annual Meeting Registration

19th Annual Meeting & Conference

JW Marriott San Antonio Hill Country Resort & Spa     May 14 – 17, 2018

Supplier Online Registration Instructions

Please complete your company's sponsorship selection and registration by February 22nd, with payment due by Wednesday, March 7, 2018.


You must click the Click To Complete Registration button on the bottom of the page when you are finished to send your registration to Sphere 1. We will send you an automatic email confirmation. If you do not receive an email confirmation after sending in your form then you are NOT registered. If you have any questions or do not receive your confirmation, please contact Sharon Bounvongxay (by email sharonb@sphere1net.com or by phone (949) 932-3600) .

The Tabletop Appointment selection process will be a separate email to the main contact at a later date. This on-line registration is for meeting sponsorship selection and registering attendees.

The PDF Meeting Packet is available online here. This contains additional details about the Annual Meeting.

Supplier Schedule of Events
Monday, May 14th
  • Optional Golf Tournament (all welcome): San Antonio TPC Golf Club
    Shotgun Start: 8:00am
Tuesday, May 15th
  • Opening Party (all attendees): 6:00pm – 8:00pm
Wednesday, May 16th
  • Supplier Meeting (Suppliers only): 7:30am – 9:15am
  • Supplier & Member Pre-Scheduled Tabletop Meetings (all attendees): 9:30am – 2:50pm
  • Cocktail Party (all attendees): 6:00pm–7:00pm
  • Awards Dinner (all attendees): 7:00pm – 9:00pm
Thursday, May 17th
  • Supplier & Member Pre-Scheduled Tabletop Meetings (all attendees): 8:15am – 1:00pm
  • Ballroom will be available for individual scheduled meetings on your own until 4:00pm
  • Evening open for Members/Suppliers to network on your own
  • Suppliers not staying over Thursday evening should schedule their airport departure after 4:00pm
Meeting Registration Information
Company name: *
First name: Last name: *
Address: *
City: * State:   Postal code: *
Business phone: *
Mobile phone: *
Email address: *
(*) indicates a required field

Are you making the Sponsorship Level Selection for your company with this registration?  

*Please remember every Preferred Supplier is required to select a meeting sponsorship level.

Meeting Attendees

Please indicate the way you would like your name to be listed in the meeting brochure and on your name badge.

If you are not registering all the attendees from your company, please have them go to www.sphere1.coop to register before March 7, 2018.

Sponsorship includes two (2) company attendees.

A fee of $295 per person (beyond the two included) is for advanced registration and valid until March 7th. After March 7th, name badge changes and on-site registration is $345 per person.

Registration includes:

  • Food and Beverage for all Sphere 1 events
  • Name Badge with Sponsorship Level recognition
  • Spouses are welcome at no charge

Registration fees will be summarized on the registration confirmation email along with payment instructions.

Attendee Name Spouse Name
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Number of Attendees

Please indicate the number of all attendees for the following functions:

Opening Party on Tuesday, May 15, 2018 (include spouses if attending):
Preferred Supplier Meeting on Wednesday, May 16, 2018:
Tabletop Session on Wednesday, May 16, 2018:
Cocktail Party & Awards Dinner on Wednesday, May 16, 2018 (include spouses if attending):
Tabletop Session on Thursday, May 17, 2018:
Important Preferred Supplier Information for the Tabletop Meetings

Please feel free to bring product samples and brochures to your Tabletop for distribution during the meeting.

Note that Product Samples should be specific to your Core Product Category. Please let us know if you have any questions regarding Core Category designation for your company.

Note that Tabletop samples should not be over 12" in height as this will obstruct the overall meeting room view.

Electricity at the Tabletop is not available.

Suppliers are able to start table set up on Wednesday, May 16, 2018, at 6:30am.

Meeting Sponsorship (REQUIRED)
Please make a selection below to indicate your Sponsorship Level.  Each Preferred Supplier is required to select a Sponsorship Level by February 22, 2018.

All sponsorship levels include one designated meeting table with signage, showcased in meeting brochure with corresponding sponsorship level, badge recognition, and food & beverage for Sphere 1 events. Newsletter Ad space and additional sponsorship benefits are outlined per level as follows:
Choose Your Sponsorship Sponsorship Level Details

 

Diamond Level: $8500
Includes two (2) company attendees, 24 pre-scheduled member appointments, priority appointment table placement in the conference hall, recognition in Dinner Program, Vendor Spotlight Ad space in three of our four (quarterly) Sphere 1 Newsletter issues, and two 8-1/2 x 11 promotional inserts.

Surface Graphics (large stick-on) with Supplier Logo

  • Two locations included with Diamond Sponsorship
  • Placed at various areas throughout the meeting

Platinum Level: $7000
Includes two (2) company attendees, 24 pre-scheduled member appointments, premium appointment table placement in the conference hall, recognition in Awards Dinner Program, Vendor Spotlight Ad space in three of our four (quarterly) Sphere 1 Newsletter issues, and two 8-1/2 x 11 promotional inserts.

Additional tables are $1,500 each. Additional tables are based on table appointment demand, and available only to Diamond & Platinum Sponsors Only.

Gold Level: $5500
Includes two (2) company attendees, 24 pre-scheduled member appointments, preferred appointment table placement in the conference hall, Vendor Spotlight Ad space in two of our four (quarterly) Sphere 1 Newsletters, and one 8-1/2 x 11 promotional insert.

Silver Level: $4500
Includes two (2) company attendees, 24 pre-scheduled member appointments, select appointment table placement in the conference hall, Vendor Spotlight Ad space in two of our four (quarterly) Sphere 1 Newsletters.

Bronze Level: $3500
Includes two (2) company attendees, 24 pre-scheduled member appointments, appointment table in the conference hall, Vendor Spotlight Ad space in one of our four (quarterly) Sphere 1 Newsletters.

  • Diamond, Platinum, Gold, and Silver Level Sponsors are eligible to purchase additional advertising or insert space at a special rate of $500 each in the Sphere 1 Newsletter.
  • Newsletters start May 2018 to April 2019
Meeting Sponsorship fees will be summarized on the registration confirmation email along with payment instructions.
Golf Registration (OPTIONAL)

The Sphere 1 Golf Outing will take place at TPC San Antonio Golf Club.

Play golf on our 18-hole championship golf courses designed by golf legends Greg Norman at TPC San Antonio. Our property encompasses 2,800 acres with luxury golf resort amenities.

Golf Fee of $265.00 includes: Green Fee, Cart, Range Balls and Buffet Awards Luncheon

Important Golf Information: Proper golf attire is required - no jeans, collared shirts required and no-metal spikes. Golf payment must be paid in advance by March 7, 2018  to participate. If your payment is not received you will not be signed up for the event. If you must cancel, golf fees are non-refundable after April 12, 2018.

Golf Tournament / Scramble (All Welcome)
Monday, May 14, 8:00AM - 2:00PM Shotgun Start
Cost: $265.00 each
Club Rental: $60.00 each
Golfer Name Handicap Club Rental
(choose type if needed)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Golf fees will be summarized on the registration confirmation email along with payment instructions.
Golf Tournament Sponsorship (OPTIONAL)

To accommodate many requests to increase both the value of the golf outing and awards, we will be accepting Hole Sponsors. Please consider your company's participation and select the level of your choice (sponsorship is optional):

Choose Sponsorship Level Sponsorship Level Details

 

Eagle Hole Sponsor: $300

  • Tee Box Signage
  • Pro Shop Signage
  • Co-Sponsor Food & Beverage Cart
  • Awards Dinner Signage

Birdie Sponsor: $250

  • Pro Shop Signage
  • Co-Sponsor Beverage Cart
  • Awards Dinner Signage
Airport

San Antonio International Airport (SAT) – San Antonio, TX

Resort is approximately 14 miles NE from the Airport.

Transportation

Taxi Service: Approximately $45 one way

Rental Car: Prices vary from company to company

Parking: Valet - $37 / Self parking - Complimentary

If you are not planning on staying over Thursday evening for networking, airport departures should be scheduled after 4:00PM on Thursday, May 17th.

Sphere 1 Registration & Information Desk
Sphere 1 Registration & Information Desk
Located in the Ballroom Area
Monday, May 14th 7:00am - 6:00pm
Tuesday, May 15th 6:00am - 7:00pm
Wednesday, May 16th 7:00am - 3:30pm
Thursday, May 17th 7:00am - 1:00pm

Name badge and meeting brochure will be available upon arrival at the Sphere 1 Registration Desk.
Conference Attire
Meetings: Business Casual
Evenings: Tuesday: Casual; Wednesday: Dinner attire (coat & tie optional)
Golf: Proper golf attire required: No jeans, collared shirts required and no metal spikes.
Spa Appointments

To make an appointment call 210-276-2300 or visit the Salon at JW Marriott San Antonio Hill Country website (click here).

We suggest that you call early to make your spa appointments.

Questions or Comments

Hotel Accommodations - JW Marriott San Antonio Hill Country
Hotel reservations are to be made directly with JW Marriott San Antonio Hill Country. Click here  for the group room rate of $249.00 per night, plus tax per night. Or call 1-877-622-3140, identify yourself as a Sphere 1 attendee.

Deadline to make hotel reservations is Monday, April 2, 2018.
After Monday, April 2, if any rooms are available, the room rate may be higher.

IMPORTANT:  The block of reserved rooms may be gone before the above deadline so make your reservations NOW!

If you have any questions, please contact Barb Drochak (by email bdrochak@sphere1.coop or by phone (702) 629-6468) .


Please make sure all attendees have hotel reservations!




Click the Complete Registration button below to send your meeting registration to Sphere 1.

If you do not click Complete Registration, your registration will NOT be sent. You should also receive a confirmation by email after submitting your registration.


If you click on the button above and are not redirected to the confirmation page, please make sure your registration is complete and all required information has been provided.